Linking users with facilities and email issue

[stephanealoo]

Hi

@mahmudmia

A. Can we setup or link each mobile app to ‘one facility’, that this specific mobile will be used for the specific facility?

Do you mean linking one mobile device to a facility? If so, that may not be feasible.

@mahmudmia

B. Users don’t have gmail, in fact they don’t have any mail address. And it would be difficult to create mail address and start new sites on the go. How do we manage the implementation when new sites are added sporadically?

If you intend to use android devices, then you may not fully run away from installing a generic gmail address for the facility. However, you cannot also lock an email to a facility when using the application.

@mahmudmia

C. Can we link users with facilities?

As a matter of design, no you cannot define a user and lock it to a specific geographic area.

@mahmudmia

D. Our system has 18000 health facilities (although data entry will be for selected facilities), we are struggling to understand how we download or sync the facility list and even user list from our system to kobo, for easy management.

I would suggest that you use cascading select approach where you start with a larger grouping of the facilities such as the provinces or districts. The approach would be to use this as described within our articles and the discussion that has happened below

Managing cascading select questions for a very large question choices

Thanks for the remainder @cchukwu @stephanealoo and @Kal_Lam, we have been able to resolve the lingering challenge of getting the XLS form on the KoboCollect APP, thank you so much for the support. While we tried out so many steps and couldn’t really trace to the exact solution, one major thing was the removal of the media file on the document. We have not added it again since then, but that was a major step aside from the conversion of the choices to an external file as you have advised. Tha…

On the issue of users you can also create logins that are also specific to a facility using the same cascading approach.

Normally it is much easier to initiate your form and then ask for support o the best tweeks. If you need much more advanced customizations, we also recommend you post on the job boards where you can get other users who may be able to support you directly based on your mutual agreement.

Stephane