Name of Form

[Johnny_Knox]

When filling out a form is there a way to auto fill nae in the “name this form” section with data from within the questions. For example I would name it FORM TYPE - STUDENT #. Form Type would be the same for all forms, but student number would change based on their answer to the first question which is to ask for their student #. Is it possible or must it always be done manually?

[Tino_Kreutzer]

Hi Johnny,

Yes, that’s definitely possible! It will require making a change in the XLS Form version of the file. Add another column called instance_name. Below that you can write dynamic code how the instance should be name. For example:

concat(${lname}, ‘-‘, ${fname}, ‘-‘, uuid())

This combines the name fields and UUID of the form as the instance name.

Best,

Tino

···

On Mon, Jul 25, 2016 at 4:27 AM Johnny Knox knoxj...@gmail.com wrote:

When filling out a form is there a way to auto fill nae in the “name this form” section with data from within the questions. For example I would name it FORM TYPE - STUDENT #. Form Type would be the same for all forms, but student number would change based on their answer to the first question which is to ask for their student #. Is it possible or must it always be done manually?

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[Johnny_Knox]

Thanks so much. Once I add the column ***instance_name ***in which row do I add the formula?

Also where can i learn the dynamic code? i want it to be. ST14A - NAME - 52

ID = Text: applicant_student_id_

Name = Text: name_of_applicant

= Calculation Number: poutofp_calculation

[Johnny_Knox]

Ok i found more information on http://xlsform.org/ and I now understand it needs to be on the settings page. However I’m still confused… It says to add a column in settings, but the example also has a form_title and form_id column and I’m not sure what those are.

[Johnny_Knox]

Also is the

concat()

``

code something from xlsform.org or is that javascript?

[Tino_Kreutzer]

Hi Johnny,

Just add the formula in the second row, right below it (same as for form_title and other fields, see xlsform.org). You can use the example I sent earlier and then replace the question names ‘lname’ and ‘fname’ based on your needs. Just create a regular Note question to test the output more quickly.

concat(${lname}, ‘-‘, ${fname}, ‘-‘, uuid())

Best,

Tino

···

On Aug 5, 2016, at 10:53 AM, Johnny Knox knoxj...@gmail.com wrote:

Thanks so much. Once I add the column ***instance_name ***in which row do I add the formula?

Also where can i learn the dynamic code? i want it to be. ST14A - NAME - 52

ID = Text: applicant_student_id_

Name = Text: name_of_applicant

= Calculation Number: poutofp_calculation

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[Johnny_Knox]

Thanks, does the concat() expression work in all cells? Is that Javascript?

···

On Saturday, August 6, 2016 at 4:31:42 AM UTC+7, Tino Kreutzer wrote:

Hi Johnny,

Just add the formula in the second row, right below it (same as for form_title and other fields, see xlsform.org). You can use the example I sent earlier and then replace the question names ‘lname’ and ‘fname’ based on your needs. Just create a regular Note question to test the output more quickly.

concat(${lname}, ‘-‘, ${fname}, ‘-‘, uuid())

Best,

Tino

On Aug 5, 2016, at 10:53 AM, Johnny Knox knox...@gmail.com wrote:

Thanks so much. Once I add the column ***instance_name ***in which row do I add the formula?

Also where can i learn the dynamic code? i want it to be. ST14A - NAME - 52

ID = Text: applicant_student_id_

Name = Text: name_of_applicant

= Calculation Number: poutofp_calculation

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[Tino_Kreutzer]

No, it’s xform calculation syntax, same as + - div mod, etc. Check the documentation on http://support.kobotoolbox.org/customer/en/portal/articles/1656563-how-to-use-calculate-questions and xlsform.org but also https://opendatakit.github.io/odk-xform-spec/#xpath-functions if you’re interested in more advanced calculations you can use.

···

On Tue, Aug 9, 2016 at 4:23 AM Johnny Knox knoxj...@gmail.com wrote:

Thanks, does the concat() expression work in all cells? Is that Javascript?

On Saturday, August 6, 2016 at 4:31:42 AM UTC+7, Tino Kreutzer wrote:

Hi Johnny,

Just add the formula in the second row, right below it (same as for form_title and other fields, see xlsform.org). You can use the example I sent earlier and then replace the question names ‘lname’ and ‘fname’ based on your needs. Just create a regular Note question to test the output more quickly.

concat(${lname}, ‘-‘, ${fname}, ‘-‘, uuid())

Best,

Tino

On Aug 5, 2016, at 10:53 AM, Johnny Knox knox...@gmail.com wrote:

Thanks so much. Once I add the column ***instance_name ***in which row do I add the formula?

Also where can i learn the dynamic code? i want it to be. ST14A - NAME - 52

ID = Text: applicant_student_id_

Name = Text: name_of_applicant

= Calculation Number: poutofp_calculation

–

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For more options, visit https://groups.google.com/d/optout.

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[Johnny_Knox]

Thank You, this is the information I was looking for. Appreciate the help!

[dforlan007]

como puedo implementar eso en kobotoolbox, quiero cambiar el nombre de un formulario, cuando un usuario llena el formulario en el kobocollect ya una vez terminado, me salga el nombre, para ubicar la información mas rapido de ese usuario.

[Kal_Lam]

Hi @dforlan007,

Welcome to the community! There are two ways to use the instance_name in KoBoToolbox. You could use them as follows:

If you wish to use them during the design of your survey form, you could do them as outlined in the post (using them approach the enumerators will not have access to change the instance_name during data collection):

How can I add an identification number to my form

Hi @analucia_espinoza, Try this out as outlined below: In the survey tab of your xlsform: [Image 0.1] In the settings tab of your xlsform: [Image 0.2] If you fill out the same in KoBoCollect android app, you should be able to see the file name as follows: [Image 0.3] If you fill out the same in Enketo, you should be able to see the file name as follows: [Image 0.4] Finally, upon submitting your collected data to KoBoToolbox server, you should be able to see the file name as shown in …

And, if you wish to use them during data collection (with KoBoCollect android app), you could do them as outlined in the post (using them approach the enumerators will have full access to change the instance_name during data collection):

Where is the "instance_name" of KoBoToolbox?

Hi @tanzilhuda, There are two ways to define an instance_name in KoBoToolbox. The first way is as mentioned in the xlsform.org (shown in the image below): [image] The second way can be done by simply changing the name of the saved form (while collecting data through KoBoCollect android app) to a desired name under Name this form (at the end of the survey, as shown in the image below): [image] GOOD DAY!

Have a great day!