KoboCollect enumerators and Kobo access

[sara]

Hello,

I just want to confirm that if I were to create an assessment and need several enumerators to collect data, they will download KoboCollect, insert the URL that is provided, insert my username and password to connect to the server and then download a blank form.

Is there a way to prevent enumerators from logging into my account on the Kobo website? Thanks

[Kal_Lam]

Welcome back to the community, @sara! You could consider this as approach one:

User account for enumurators

Welcome to the community, @popict! You can follow the steps outlined below: Hope you have already created an admin account. An admin account is an account from which you have deployed your survey project. Create a separate enumerator account. The best option will be if the enumerators create an account for themselves. This way, you will not be stressed managing passwords for each enumerator’s accounts. You should be able to create an account by following our support article Creating an acc…

As an alternative, you could consider this as approach two check Require authentication to see forms and submit data as advised in this post discussed previously:

How do we control an unwanted submission from a user (person) who should have accidentally acquired the survey link?

Hi @Silvana You could do this by configuring your KoBoTooolbox account settings by checking the Require authentication to see forms and submit data which is present under the ACCOUNTS SETTINGS (as shown in the image below). [Image 2.png] Do not forget to click on SAVE CHANGES after making the changes. To ensure that your settings has been configured, re-login to your account and see if the chosen configuration is still on. After making this configuration, the user should not be able to …

[sara]

Thanks so much! Just to be clear though, while enumerators will have their own accounts, for them to actually connect to my server they will need my username and password to enter in order to download the blank form, correct?

[Kal_Lam]

@sara

… while enumerators will have their own accounts, for them to actually connect to my server they will need my username and password to enter in order to download the blank form, correct?

@sara, no they will not need your login credentials. They will have to use their own login credentials in that case.

[sara]

Then if that is the case, how are they able to connect to my server and download my assessment?

[Kal_Lam]

@sara, you will need to share your project with the enumerators account as outlined in this support article Sharing Your Project and Managing Permissions and Row-Level Permissions. Then, your enumerators must configure their KoBoCollect Android App as outlined in this support article to get the blank forms …

Recently Updated Support Article: Collecting Data with KoBoCollect on Android

Hi All, With the recent release of the KoBoCollect android app, we have now updated our support article and tried to make it more comprehensive by splitting the article into two different articles: Data Collection on KoBoCollect App (Older Version) Data Collection on KoBoCollect App (Latest Version)

So, with this, your enumerators should not need your login credentials to get the blank forms to their app.