Sending back the link to the person who filled the form for completion

[saralo]

Dear Kal,

The document is Fiche d’activité - XAMZ17 Programme SAHEL
My id : xxxxxxx
Password : xxxxxxx

Best.
Sara

[Kal_Lam]

FYR, please be informed that i am able to view your submission in the edit mode:

As am admin user you should always be able to edit your submissions that is present in the server.

[saralo]

Ok well noted which means that you need an account and i need myself to give the person access that is to say to “add user” on the sharing mode; right? thanks

[Kal_Lam]

Maybe you could share the edit link with your team/colleague who requires to update the form. Once the form is updated by your colleague it (the url link shared previously) does not work (for the second time). So if your colleague needs to update the same form again, you will once again need to go to your server and get the edit link (url) and then re-share it with your colleague again. So if you follow this cycle you should not get the issue of Loading Error.

Also please note that the person who is editing/updating your survey submissions does not need to have a user account by himself/herself.

[nat]

Hi @Kal_Lam I too am trying to access a list of edit links - but according to the below post from 2019 the edit link isn’t solely about being only used once - but rather it also is only available for about 30s. Are you able to confirm if this is still the case?

Access Enketo API functionality through KoboToolbox

Hi @bert12, A subscription to Enketo’s paid service would not help in this case. Unfortunately, there is an issue with this plan (even if you hosted your own Enketo server). Those edit URLs only stay active for a very short period (by default 30 seconds - configurable in Enketo’s configuration - but not recommended to make much longer anyway). A real solution here would be more finely grained permissions on the KoBo side, but that seems pretty complex. It really has to be managed on the side …

[nat]

@saralo please note there is also a conversation on the below post with some helpful tips from UNHCR re a different way of retrieving KoBo records for editing:

KoBo - Tips & Tricks (Power BI, email notifications, listing projects etc.)

Hi! So yeah, the method that’s in the guide only works with the UNHCR instance - because it uses a scrip that is “pointing” towards the UNHCR server. The script actually takes the xform_id and _id from the PBI URL and passes them to KOBO (alongside your credentials). Kobo then responds with a temporary edit Link - and the script re-directs you to that link. If you want to try it on a different server - try using this URL https://kobo.humanitarianresponse.info/assets/{xformid}/submissions/{_i…

[Kal_Lam]

Hi @nat,

Testing the same at my end i could use the edit URL link for 1 edit. The time did not matter here as i could even edit it after 1 minutes. The main thing i have noticed here is that you are able to edit your submissions only once with the edit URL. For the next time you will have to go back and then again generate the edit URL. That again works for another edit. So the same cycle keeps following.

[saralo]

Dear colleagues,
From my side i still have the very same problem, not possible to edit the form even once when you don’t have a kobo account. The same error message always come back.
Best.

[gotoayman]

i have the same problem. the link cannot be opened in another browser.
it is not a permanent link.
it can open only for one time. after that one you will get the error message.

[Kal_Lam]

@gotoayman, you got correct. It only opens for one time. Then the user will have to share a different link again.

[alex237]

@Kal_Lam I think I have the same issue like Saralo.

I am creating a survey , I would like people who reply to be able to

• have a summary of their response before submission, with the possibility of update data or information if they notice an error

• receive an email copy of the responses they have sent for their own archiving purposes

Also, when I receive the data, and after reviewing them, I would like to give the opportunity to the respondent of updating their submission in case I see some errors.

How can I do?

Best