Advanced user management: easily create and manage data collectors

[jkiruri]

This would be so helpful. Write now I have to create separate accounts to enable log ins before viewing the forms, Kindly let us know when this can be actualized.

Thanks team.

[paperSheet]

Also, having the ability to see every single user that created an account on your server would be great.
Right now I’m not sure how to check if somebody have hijacked my kobotoolbox instance for their own use.

With such a user management feature, it should then be possible to disable the ‘Create new account’ feature too.

[tinok]

@paperSheet This seems to be a different objective. To see every user on the server you have to use your superadmin account (which you created when you installed the instance). From there you can see all users in the Django backend. To be sure, no one is ‘hijacking’ your server if you’re allowing anyone to register for an account (which can also be turned off in the Django backend). For more questions on this please post in the ‘KoBo on your own server’ category.

[paperSheet]

Thanks @tinok, I eventually figured that the users created with the Django super admin could only work with kobo if their username did not contain a dot.
From there I could indeed mass create users.

[daniel]

Good Day everyone.
I dont have any idea of Django and i would love to create user and manage users(Collaborators) for my forms on Kobo collect is there any other way of doing it?

[Kal_Lam]

Welcome back to the community @daniel! Maybe you could create them manually like you did for your normal user account.

[daniel]

Thanks for your response.
It means i will have to Create email for each contributor right?

[Josh]

Hi @daniel, you can have a look at my answers over here:

Uploading users in bulk in Django

If you have access to the hosted server: You can get into the kpi container doing: docker exec -it <kpi> bash Then enter the Django shell: ./manage.py shell_plus Then from inside the ipython shell, you can create a user doing the following: User.objects.create(username='<some new user>') Or if you are creating a whole bunch of users: for user in users: User.objects.create(username=user) (Additionally you can assign permissions to those users as you create them through the shell — p…

and here if that’s helpful.

Uploading users in bulk in Django

Hi @djole, Lets assume you have some projects already created and are wanting to create users and give them permissions to particular projects. You could create a spreadsheet with the following structure for creating new users (let’s call it users.csv): username first_name last_name email johndoe John Doe johndoe@gmail.com … … … … And a second sheet with your projects and permissions for each user (let’s call it permissions.csv): username project_uid permission johndoe qW…

If you create users through the shell you don’t need to assign email addresses, however it’s probably recommended for your own management.

[york_rff]

Hi, has there been any progress in developing the discussed user management feature? I am not sure, yet, whether I have really understood what is currently possible to distinguish users with different rights, but I feel that the respective help section didn’t really help me (rather: Do you think everyone who uses the app will have to create a ‘new’ user ID under the Humanitarianresponse.info server? - User Support / Account Issues - KoBoToolbox Community Forum) and that the need for the discussed feature is immense.

[niels396]

Hi all,

New to the forum as a user but a satisfied KoBoToolbox user for some time now. I also wonder if there is an update regarding this topic? I can only confirm that also our projects would benefit from centralised / advanced user management.

Kindest regards,

Niels

[stephanealoo]

Hi @niels396
Welcome to the community f.orum. It would be helpful if you explained your user management context and we can then be specific on what has been addressed by recent developments. It would be helpful if you also had a look at our announcement section in the forum to see what has transpired in the releases.

Stephane

[SantiTamariz]

Hi Josh could you please help me creating users on my own kobo server? I try to do it normally but I get crashed when I create the user and don’t work.
Thank you

[Josh]

Hi @SantiTamariz, please keep self-hosting related queries to the #kobo-install section

[tylerocks]

@davidwales

that this feature is progressing. Is there any timeline on when it might be

Did any of these features:

bulk user import
creating new users
assigning groups to users

get added or still in the works? The kind of functionality described in the post I’m replying to would be extremely helpful. Thanks.

[tinok]

Thanks for checking in, @tylerocks! Yes, creating new enumerator accounts for projects is planned for this year finally.

What did you have in mind with “assigning groups to users”? Do you mean assigning user groups to projects?

[tylerocks]

@tinok

have in mind with “assigning groups to users”? Do y

I guess it depends on how the users are added.

I’m wanting to be able to add large quantities of users with the same permissions to a project, so yes that would qualify under the link you shared, but that doesn’t necessarily address adding large quantities of users to the project in the first place. Ideally these would be able to be done in the same step or without having to click each user/type each username. I could see this being done by uploading a csv with usernames in one column and group(s) in another. Right now it seems like I’m going to have to create one project that doesn’t require users to register and have them input their username. I’m then going to create a second project only open to users that have filled out a submission for the 1st project. I can then use the usernames as a variable in the 2nd project.

With regards to the uploading large amounts of users and their associated groups, it could also be a GUI, but I’m just thinking about situations where others have large numbers of users in a single project and lets say only half need to be added to a certain group. I’m assuming in most cases these users/usernames are coming from people who already have that data in an excel file or CSV.